7773082000
Time & Attendance Policy
| 1. | The Bio-metric Attendance Monitoring System is being maintained as the record of attendance. Employees at HO(NRK office), Sanwer Road and Ujaas Park sites will be required to mark In and Out in the Bio-metric Attendance Monitoring System machine every time they move in or out of office/site
In the exceptional case where an employee is not carrying a bio-metric card he/she needs to make manual entry in register available at reception with In/Out Time & email to tanda@ujaas.com. The in-time considered in such a case will be 5 minutes prior to the email received on tanda@ujaas.com. That implies that the employee needs to mail immediately entering the office. This practice will be allowed at most for 2 days in a month For out time on day your bio-metric card is not with the employee he/she needs to mail on tanda@ujaas.com immediate prior to you are leaving the office along with manual entry in register available at reception. |
| 2. | For Employees at other locations, out stations or on tour where bio-metric attendance system is not available, HONOR system will be considered for monthly attendance, wherein employees need to give declaration for tour & leave which will be verified by WFT system at HO.
Honor System is principally based on assumption that the right information has been provided by the employees at out stations. If any information is found to be incorrect later upon verification, then disciplinary action will be initiated against the employee. This disciplinary action could lead up to termination |
| 3. | Regular Office timings are 10.00am to 06:30pm with 30 minutes of lunch break.
A waiver of 120 minutes (2 hours late) will be allowed cumulative in a month without deductions, i.e. if in a month anyone is late/ personal work/ forgot to punch/ or any other reasons thereof within the limits of 120 minutes, that employee is exempted from the deductions; but if more than 120 minutes, deductions will be made for the extra time over and above 120 mins. Any Late-in or Early-Out shall be deducted from salary slab wise. |
| 4. | Any Early Out for Lunch or Late In from Lunch Over will be deducted from working Hours for monthly salary calculations. |
| 5. | Any out from office for official work will require a punch of employee out in bio-metric machine & clearly mentioned entry of visiting address, purpose, out time, in time & reporting supervisor’s name for later approval in register available at reception. Any incorrect information so given by the employee which does not tally with WFT will attract disciplinary action Which could lead up to termination |
| 6. | The company has no work from home policy: In very exceptional cases a supervisor may request work from home for a particular employee. This will require COO approval. |
| 7. | If any employee is out for personal work he/she will require approval from supervisor & punch short leave Out/In card in biometric system. |
| 8. | We have no overtime system. If your pending work or supervisor requires any extra work hours no overtime shall be paid. Exceptionally in case of any extraordinary late out, say if more than 10.00pm, in such case supervisor at his/her discretion may allow Late In on very next day. Such confirmation need to be mailed on tanda@ujaas.com by supervisor. In no case any late out can be adjusted against the any Late In during the month. An employee worked full day (not less than 5 hours) on Sunday/holiday at the request of the supervisor in office or at sites shall be eligible for compensatory off. Any meeting on Sunday/holiday less than 5 hours are not eligible for Compensatory Off. |
| 9. | If an employee requires leave/tour, he has to submit the leave/tour application approved by his supervisor before proceeding the leave/tour. In case of any emergency the employee can intimate on tanda@ujaas.com keeping supervisor in cc. The leave/tour application can be submitted later within 2 working days after resuming at work. |
| 10. | No compensatory off will be provided for travelling after working hours or Sundays or Holidays. If employee reaches the base station between 12am to 11am can join office late in subject to maximum late in allowed up to 2.00pm, In case of any travelling over after 2.00pm can avail full day as travel day. Travel Over time can be verified by WFT system |
Time & Attendance deduction slab & calculation:
Late In /Early out deduction shall be calculated based on CTC, Slab for Late In Deductions
Note: Disciplinary action may be initiated for people who are regularly late to work.
Late In deduction shall be calculated based on CTC, Slab for Late In Deductions
• IF total CTC of an employee: 20,000.00 per month
• Per day salary will be calculated based on: 30 days per month, 8 working hours per day and 60 min per hour
| • | If Total CTC of employee: 20000.00/Month. |
| • | Per day salary will be calculated based on: 30 days per month, 8 working hours per day and 60 min per hour |
Example based on CTC 20000/-:
| • | Calculation of per hour salary: 20,000/30 days/8 Hrs viz Rs. 83.33 per hour |
| • | Salary: 20,000, Deduction of 1/4th day: 2 hrs |
| • | Deducted Salary: 83.33*2 hr viz Rs. 166.66 for one late- In. |
Late In/Out Deduction will be exempted for AGM’s and above level. The management will reserve the right to exempt select employees below AGM level based on their judgement.