7773082000
TELECOMMUNICATION POLICY
| CUG SIM’s will be given to the eligible employees, other than plan charges any excessive billing will be deducted from salary however if it is justifies that the usage was done for business exigencies then the same can be considered after HOD’s approval.
Those who are using their personal mobile numbers can join CUG group by number portability without changing their existing number, company will not reimburse any personal mobile bill payments. In order to facilitate quick and easy contact with colleagues, customers, suppliers and fellow professional’s cell phone connections (Sim Cards) are provided to employees depending on need of the business. This policy is established to provide guidance to employees who, through the nature of their work, are required to be contactable by Cell Phone regardless of the time of day, or geographical location. |
Eligibility:
| Employees, who need to frequently contact colleagues / business associates or who are traveling frequently for business purposes or need to be in constant touch with our clients, will be given preference in providing the Cell Phone connection by the Company.
The need will be established and recommended by the respective Functional Heads / Segment Heads and approved by the competent authority. |
Net setter:
| • | Company will provide internet services at site through best available sources and also if required to their mobile data plans hence no need of any kind of eligible or sanction limits for net setters, some optional net setters will be available with office coordinator and can be used as per requirement with permission of Admin Department. |
| • | Company provided Cell Phone is intended to be used for company’s business. |
| • | ersonal use is not prohibited, but the Company expects user employee to exercise prudent judgment in keeping personal calls /SMS to a minimum. Any excess amount will be adjusted from the employee’s salary in case it is not certified with a valid justification from their department head and approved by the VP of their respective department. |
| • | In addition, employees should use a company provided cell phone connection only when a less costly alternative does not exist. |
| • | SD and International roaming facilities will be provided to employees in grades “M”, In exceptional cases the same may be provided to employees in other grades subject to approval by the respective VPs, with necessary justification/s and for short duration of a maximum period of 3 months only. All such approvals of ISD facilities should be intimated to the Admin Department, by the respective VPs. |
| • | It is suggested that when traveling overseas, International roaming facility should not be used In view of prohibitive costs. Employees should not expect reimbursement for international roaming even if such calls are made for legitimate business purposes. It is recommended that local telephone facilities be used or wherever possible pre paid calling card should be carried and used. Strategic Sourcing Department will provide necessary help in such cases. |
Laptop Policy:
| This policy is established to provide guidelines to employees nature of work and are required to be accessible through a Lap Top Computer, regardless of the time of day, day of the week or geographical location. |
Eligibility:
| All employees in M and A grades will be entitled for an official Lap Top Computer, by default in lieu of Desktop Computer. Designated Plant Heads are also eligible for Lap Top Computers, even if they may be in a lower grade than mentioned above. For all other executives, Lap Top Computers will be allocated purely on the basis of business requirements for which the concerned Dep’t / Plant Head will have to justify the need.
Final approval of all such cases of exception will need to be given by the Jt. MD. If Lap Top Computer is allotted then the Desktop Computer (if already allotted) will have to be returned to IT (Local /Corporate) Dept. |
Procedure:
| In order to get a Lap Top Computer, Capital Goods Purchase Requisition (CGPR) must be raised.
In case of newly recruited eligible employee/s ( those who are eligible for a Lap Top computer, by default ), Corporate Admin Dept will raise the CGPR , whereas, in all other cases, purely on the basis for business needs, the concerned department / functional head would need to raise the CGPR on behalf of the user employee. In cases of CGPR for Lap Top being raised at Plant level, it must have an approval of the respective Plant Head as well as whole time Directors. In case of Plant employees, Lap Top Computer/s will be delivered at the respective Plants. At Plant/s, the local IT In-charge will receive delivery of the Lap Top Computer for configuration and would thereafter handover the same to the user employee. However, in all other cases, including Branch employees, the Lap Top Computer will be delivered at Corporate Office (IT dep’t.) for necessary configuration and then handed over to the user employee. IT Dept. (Local / Corporate) will issue Lap Top Computers under a Proper receipt . |